Financial Systems Administrator, Burnaby or Toronto

123Dentist is Canada's largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. We offer professional advancement opportunities, competitive compensation, corporate sponsored incentive programs such as long-term bonuses for full-time employees (a first of its kind in the Canadian dental industry), and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

Whether you're entering the job market or you're an experienced practitioner, we welcome your interest! Come join the 123Dentist team and be part of our success.

We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement.

By leveraging our unmatched management experience, marketing expertise and state-of-the-art technologies, we allow dentists to take advantage of a practical and effective alternative to practice ownership and focus on what they're best at - being a dentist!

We are recruiting for an experienced Financial Systems Administrator to join our growing Financial Systems team. This role can be based in our corporate head office - Toronto (Downtown) or Burnaby, BC. This is an on-site position.

Job Overview:

The Financial Systems Administrator supports the Financial Systems Manager in maintaining and administering all our financial systems ranging from Microsoft Dynamics 365 Business Central and all the main subsystems and furthermore training both Finance and Non-Finance users throughout the company. Maintain the Financial Reporting System through Power BI and Microsoft Dynamics 365 Business Central for efficient usage, adapt the system to the growth of the organization as new practices are acquired.

Responsibilities and Duties:

• Maintain and administer key financial systems ranging from Microsoft Dynamics 365 Business Central and all the main subsystems connected such as the online Bank Reconciliation software, Certify Expense Reporting software and the online Accounts Payable Automation software.
• Maintain the Microsoft Dynamics 365 Business Central and Power BI systems for efficient usage, adapt the system to the growth of the organization as new practices are acquired by creating new chart of accounts, new parameters such a new legal entities, provinces, and practices for reporting. Maintain the chart of accounts structure.
• Utilize Microsoft Dynamics 365 Business Central for operational accounting efficiency such as developing standardized journal entry upload templates, develop key reporting data queries utilizing data tables and others working closely with the accounting team. Develop proper documentation, manuals, and training materials for Microsoft Dynamics 365 Business Central, to facilitate and encourage the sharing of knowledge transfer to other members of the accounting team.
• Work closely with the Financial Planning and Analysis team to build and maintain data exchange tables and templates for Budgets, Forecasts from Microsoft Dynamics 365 Business Central to integrate with the enhanced financial reporting comparisons for the Financial Planning and Analysis team.
• Monitor our interface software that integrates the dental practice management programs from all dental practices for data mining, analytical and reporting purposes.
• Maintain key finance and accounting payment systemization projects and integration with Microsoft Dynamics 365 Business Central such as batch electronic EFT payments, automated electronic bill payments and multiple bank account transfers for batch processing.
• Maintain Bank Reconciliation software and continually analyze to improve the automation and matching process by fully reviewing the complexities and intricacies of the key dental practice management software, the integration to the interface software to the Bank Reconciliation software and to the RBC bank transaction data. Review to change the process and procedures at the dental practices to improve the bank reconciliation automation matching process.
• Maintain month end system simulation and automation programs of routine and time-consuming processes and procedures of downloading and storing key bank statements and Visa statements in the respective shared folders. Automate the distribution of Visa statements to the card holders.
• Assist the Financial Systems Manager in implementing and roll out of the Certify expense reporting software and the online Accounts Payable Automation software. Develop and maintain training manuals and train users to use the program. Continually maintain the entire program.
• Maintain the overall compliance of all credit card users for reporting their monthly Visa statements and Certify reporting.
• Maintain data exchange tables and files for the integration and extrapolation of data from subsystems to create the mass upload process of monthly journal entries of revenue and cash bookings into Microsoft Dynamics 365 Business Central.
• Assist in the stabilization of the company wide Financial ERP implementation of Microsoft Dynamics 365 Business Central.
• Maintain all systems documentation, user guides, and training materials.
• Monitor system access controls and ensure sensitive data is adequately protected.
• Collaborate with vendors, consultants, and internal stakeholders to deliver projects on time and within budget.
• Test and validate new functionalities and system updates before deployment.
• Assist in special quarter end and year end accounting deliverables and projects.
• Others ad-hoc tasks and projects as requested

Education, Credentials, Qualifications:

• Bachelor's degree required and CPA preferred but not mandatory as experience is more important.
• 3+ years of progressive relevant industry finance and accounting operations systems experience
• Strong understanding of accounting processes, transactions, and reporting requirements.
• Strong understanding of business operations and how processes and procedures can become more efficient through the use of business systems and technologies.
• High level of proficiency in Microsoft Excel required and understanding and developing Excel macros would be highly beneficial.
• Strong working knowledge of ERP systems such as Microsoft Dynamics 365 Business Central

Required Skills & Abilities:

• Exposure to a rapidly growing transaction oriented multi-site environment preferred.
• Strong interpersonal skills with an ability to adapt and interact at all levels throughout the organization.
• Strong verbal and written communication skills to collaborate at all levels throughout the organization and the ability to train both Finance and Non-Finance users effectively.
• Ability to balance conflicting responsibilities while meeting deadlines.
• Capable of managing a heavy workload.
• Able to deal with people ethically, honestly and with integrity

What We are Offering:

• Full-time permanent employment, competitive salary and great benefits package
• A collaborative team that will support and train you, great office environment
• Challenging and rewarding role that will develop your skillset and talent
• Dynamic, fast-paced and growing company, with an entrepreneurial, 'can do' attitude

Why Join Us? At 123Dentist, we value a diverse and inclusive workplace and offer a dynamic environment where you can make an impact on the total rewards experience for our team members across the country.

123Dentist is an equal opportunity employer committed to diversity and inclusivity. The organization strives to build a workforce that reflects the communities it serves, including individuals with disabilities. Accommodations are available upon request throughout the recruitment process. Please inform our team if you need assistance at any stage

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

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