Office Service Coordinator

We offer more than a job, we offer a career!

• We support our employees to shape their career by encouraging continuing education and investing in training and development.
• We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
• We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
• We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
• We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
• We recognize the importance of work life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

BFL CANADA is looking for an Office Service Coordinator for its Vancouver Office!

As a member of our Office Services division, you will be responsible to provide efficient support to the office in a manner that reflects BFL's level of service and professionalism.

Your day as a Office Service Coordinator:

Office Services

• Ensure upkeep of the BC offices premises, furniture replacement, paint touch ups, carpet and chair cleaning
• Maintains a clean office environment
• Assists with office moves under direction of Office Services Manager
• Updates and sends out new employee orientation
• Purchases and tracks access cards, including an annual audit
• Assists with ordering office supplies
• Orders and maintains adequate supply of stationary and business cards
• Orders office name plates and name badges
• Lead on document archiving management (Iron Mountain)
• Downloads and distributes policies from Lloyd's portal
• Reconciles courier invoices
• Maintains Emergency Preparedness supplies
• Organizes and maintains First Aid supplies
• Attains and maintains Level 2 First Aid status and heads the First Aid Committee
• Liaises with Space Cleaning for quarterly appliance cleaning
• Manages recycling programs, including ensuring compliance to building mandates and coordinating external vendors as required
• Monitors and procures pest control services as needed
• Organizes annual Purdy's orders
• Collaborates with Office Manager on purchasing corporate gifts and supports front desk with distribution
• Works with the Office Services Team to coordinate regular social events for the office
• Participates with decorating the office for special occasions
• Assists other departments with administrative projects as required, including mail-outs

Back up to Office Services Assistant:

• Back up to front desk when necessary
• Prepares and sends out Canada Post & Insurance Courier mail when necessary

Our ideal candidate:

• Post secondary education in office administration
• 3-5 years office services experience
• Excellent verbal and written communication skills
• Professional presentation
• Good knowledge of Microsoft Word and Excel
• Ability to work independently
• Excellent organizational skills
• Ability to work well with others throughout the organization

The expected salary for this role ranges from $45,000 to $53,000 prorated to a part time schedule. Annual salary will be determined by factors including prior experience, location, business segment, and relevance of the candidate's skills to the role.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1300 professionals located in 26 cities across the country. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

Here at BFL our employees have the freedom to demonstrate their own creativity, leadership and entrepreneurship because we strongly believe in them. We are a national collaborative team that thrives in a fast-paced environment.

Office Information

Our Vancouver office is situated in Coal Harbour, half a block from the world renowned Seawall. Employees often enjoy activities along the Seawall during their lunch break with Stanley Park being close by. Our office is easily accessible for employees by car and public transit and there are bike storage lockers in our building.

Let's stay in touch: follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Learn more about us on our website: http://www.bflcanada.ca/

BFL CANADA is an equal opportunity employer.

We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking and unique knowledge. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.