Office Services Assistant (Part-time - 21 hours weekly)

We offer more than a job, we offer a career!

• We support our employees to shape their career by encouraging continuing education and investing in training and development.
• We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
• We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
• We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
• We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
• We recognize the importance of work life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

BFL CANADA is looking for an Office Service Assistant for its Vancouver Office!

As a member of our Office Services division, you will be responsible to provide efficient support to the office in a manner that reflects BFL’s level of service and professionalism.

Your day as an Office Services Assistant

Front Desk

• Provides back up to the front desk

Office Services

• Maintains a clean office environment including meeting rooms, kitchens and refrigerator clean-outs. Makes suggestions for improvements.
• Stocks kitchens. Ensures coffee areas have supplies and milk products are within expiry dates
• Stocks printing stations. Ensures printing stations are clean, including emptying shared recycling bins
• Assists with events, including (but not limited to) set-up/clean-up of boardrooms, maintaining boardroom inventory, and arranging catering
• Coordinates with Human Resources to organize desks for new employees, including clean-up and set-up
• Assists with office moves under direction of Office Services Manager. May require occasional work after regular hours (2-3 times per year)
• Is a member of the Green Leader Committee and helps support building recycling initiatives
• Heads the Fire Warden Committee
• Distributes employee birthday gifts
• Works with the Office Services Team to coordinate regular social events for the office
• Participates with decorating the office for special occasions
• Assists other departments with administrative projects as required, including mail-outs, printing, binding and data entry

Filing

• Maintains the archived document filing system, including on-site storage and related spreadsheets
• Liaises with Iron Mountain to arrange extra pick-ups for shredding, retrievals, returns & annual purge of old files
• Scans documents for electronic filing/archiving when required

Mail

• Prepares and sends out Canada Post & Insurance Courier mail

Back Up to Office Manager/Office Coordinator

• Stocks office supplies and ensures supply rooms and stations are organized
• Assists with corporate gifts, including gift wrapping, couriering and other related tasks

Other duties as assigned

Our ideal candidate

• Excellent verbal and written communication skills
• Professional presentation
• Good knowledge of Microsoft Word and Excel
• Ability to work independently
• Excellent organizational skills
• Ability to work well with others throughout the organization
• Some physical work is required (must be able to lift 30lbs)

Additional Skills

• 1-2 years office services/administration experience
• Interest or experience in event planning

The expected salary for this role ranges from $45,000 to $50,000 prorated to a part time schedule. Annual salary will be determined by factors including prior experience, location, business segment, and relevance of the candidate’s skills to the role.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1300 professionals located in 26 cities across the country. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

Here at BFL our employees have the freedom to demonstrate their own creativity, leadership and entrepreneurship because we strongly believe in them. We are a national collaborative team that thrives in a fast-paced environment.

Office Information

Our Vancouver office is situated in Coal Harbour, half a block from the world renowned Seawall. Employees often enjoy activities along the Seawall during their lunch break with Stanley Park being close by. Our office is easily accessible for employees by car and public transit and there are bike storage lockers in our building.

Let’s stay in touch: follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Learn more about us on our website: http://www.bflcanada.ca/

BFL CANADA is an equal opportunity employer.

We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking and unique knowledge. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.