Executive Assistant, Business Financial Services

Provides administrative support and coordination activities for a team of people. With extensive knowledge of the job and policies/practices, performs a wide range of advanced administrative/operational assignments.

Job Description

What is the opportunity?

As an Executive Assistant, you will directly support the Regional Vice President, Business Financial Services. You will play a critical role to ensure the most effective use of their time, and the efficient function of their teams. You will be accountable for managing schedules, departmental events and executive correspondence. In addition, you will: liaise with RBC leadership and business partners on their behalf; follow-up on action items; maintain calendars; coordinate travel arrangements; prepare correspondence and other presentation materials; support premises management and logistics; and, prepare / act as a pre-verification officer for department expense reports.

What will you do?

• Provide executive administrative assistance for the executives maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
• Assist as the primary liaison for the executives, with senior internal and external stakeholders.
• Coordinate and maintain the executives' correspondence, calendar, and reporting, responding and prioritizing as appropriate.
• Proactively manage travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
• Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
• Manage the executives' records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
• Coordinate logistics and organization of conferences/meetings for their teams. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
• Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.

What do you need to succeed?

Must-have:

• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
• Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the offices of the executives.
• Anticipate the needs of the executives and flag questions or opportunities before issues arise.
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.
• High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills.

Nice-to-have:

• 3+ years of Executive or Administrative support experience supporting senior leadership.
• Related experience within a matrixed corporate environment.
• Large event planning and execution experience
• Familiarity with HR, and/or Personal Banking & Commercial Banking platform and/or leaders

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

RBC WATERSIDE CENTRE, 1871 HOLLIS ST:HALIFAXHALIFAXCanada37.5Full timePERSONAL & COMMERCIAL BANKINGRegularSalaried2025-03-312025-04-10

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.