Accounting Specialist

We are currently recruiting an Accounting Specialist

Competition #: FY2425-070

Date Posted: September 11, 2024

Date Closed: Until Filled

Start Date: as soon as possible

Reports to: Manager, Finance

Job Rate: CUPE Salary Band 3: $31.46 to $36.94 per hour

Category: Permanent Full-time

Team: Finance

Current primary assigned location: Etobicoke Office, 401 The West Mall (Hybrid work model (subject to change)

POSITION OUTLINE

Reporting to the Manager, Finance, the Accounting Specialist is responsible for the timely and accurate processing of all transactions related but not limited to Family Managed Home Care (FMHC) billing and accounts receivable and other accounting support related activities within the Ontario Health atHome Mississauga Halton area. The position works closely with FMHC client Substitute Decision Maker (SDM) as first point of contact, collaborates with Finance Coordinator, other departments and service providers to ensure compliance with billing and reporting rules and responsibilities. The Accounting Specialist provides advice to the Manager, Finance and colleagues in accounts payable and receivable related issues and will work with the Manager to act as a leading liaison in implementing any system and procedure changes.

DUTIES & RESPONSIBILITIES

FMHC Functions

• Reviews monthly FMHC client schedules for completeness, compliance accuracy, matching with Care plan service CAP
• Liaises with Stakeholders, Home Care, contracts, Service provider, regarding discrepancies, flagging for extra review and approval
• Provides on-going training to Substitute Decision Maker (SDM), FMHC Care Coordinator regarding how to navigate system according to terms of contract,
• Responsible for conducting auditing procedure from FMHC client’s billing, supporting document follow ups for compliance, escalation to proper stakeholders, provides expertise feedback and solution for inconsistencies according to contractual roles and obligations.
• Maintains integrity of FMHC financial and statistical records as per MIS guidelines, Ontario Health atHome Mississauga Halton area policy and procedure compliance.
• Verifies the accuracy of account allocation for Ontario Health atHome Mississauga Halton area Family Managed Home Care and Contracted out Services invoices, accounts, and cost centres.
• Assists with preparing and posting month-end and year end accruals for Contracted out & Family Managed Home care, for Finance Coordinator /Finance Manager review.
• Runs and analyses data for Vendors Aged Trial Balance year-end balance reconciliation for various service providers.
• Represents Finance in Family Managed Home Care resolution committee providing evidence and in depth knowledge of issues at hand to facilitate decision making by stakeholders.
• Assists with trouble shooting of OHRS/MIS non-compliance issues regarding FMHC data set during Quarterly Trial Balance submissions, applies ongoing improvement to ensure consistency of FMHC Financial and Statistical data set.
• Checks FMHC billing components for calculations, integrity, compliance, right billing codes, quantities, allocations, and backup to appropriate expenditure accounts
• Responsible for monitoring and prioritizing processing of incoming invoices/billing files from clients according to terms and conditions in contracts.
• Maintains effective communications with FMHC clients SDM, regarding billing issues such as discrepancies and non-compliance
• Provides onboarding FMHC SDM initiation of service to ensure compliance billing and reporting within the program rules and responsibilities.
• Maintains ongoing training and provides subject matter expertise to FMHC client SDM
• Responsible to interpret in depth understanding of processes, contracts, agreements, provides analysis for Accounting
• Identifies and reconciles discrepancies/errors incoming invoices/billing files from Family Managed Home Care /service providers/vendors with care plan and contracts/agreement.
• Coordinates FMHC flow of process to combine seamlessly with other weekly batches by categorizing and prioritizing according to contractual timelines
• Responsible for FMHC billing inquiries, coordinates and liaises with stakeholders, Contract Specialist, Home Care Coordination to ensure resolution is achieved
• Liaise with Contract Specialist for creating new billing codes in CHRIS for new rates arising from new contract with on boarded FMHC clients
• Responsible for reconciling FMHC against care plan and CHRIS scheduled Service CAP
• Creates/uploads, processes FMHC billing via script in the accounting software i.e. Great Plains
• Conducts reasonability test on incoming FMHC received billing for weekly average service CAP
• Ensures accuracy of billing/payments through appropriate reconciliation, matching and verification
• Leads weekly payment processing of FMHC
• Responsible for providing guidance to FMHC clients regarding billing submission and explaining discrepancies with contracts/care plan.
• Responsible for integrity of FMHC record keeping in compliance with MIS guidelines, recording accurate set of statistical and financial information.
• Verifies the uploaded FMHC billing information using script captures correct information and liaises with Business Systems for possible issues; ensures uploaded information into CHRIS and Great Plains is in compliance with MIS/OHRS standards
• Assists with investigations on billing and FMHC issues such as, pricing, contract compliance, conflict of interest, discrepancy and resolves issues and escalates to Finance Coordinator and Contracts and Home Care stakeholders as required
• Responsible for identification of privacy breach cases in all form of communications between FMHC stakeholders, escalates to Finance Coordinator, keeps updated knowledge of PHIPA on regular basis by attendance to LMS Material as assigned
• Responsible for maintaining accurate financial records and ensuring compliance with relevant laws, regulations, and policies
• Assists with maintenance of the Accounts Payable sub-ledgers General Ledger integrity and related journals entries in compliance with the policies, procedures, and processes of Ontario Health atHome Mississauga Halton area.

Accounts Receivable Functions

• Oversees compiling, calculation, balances and deposits cash receipts as required
• Provides supporting to Accounting Assistants with reconciling cheques received against amounts invoiced
• Responsible for following up to collect of accounts receivable invoices.

General Accounting Functions

• Collects and prepares weekly/monthly statistics and prepares reports as required
• Prepares monthly account analysis, accruals and reconciliation
• Assists Finance Coordinator/Manager Finance with month/year-end closing within required deadlines
• Maintains organized and accurate vendor records, invoices and payment records for audit purposes
• Facilitates the issuance of miscellaneous invoices and remittances by established protocols and standards
• Collaborates with cross-functional teams to support month and year-end closing activities, demonstrating a deep understanding of financial reporting requirements and adherence to strict timelines.
• Maintains efficient record-keeping for clients in digital and physical formats while strictly adhering to organization privacy policies and procedures.
• Participates in the preparation of ad hoc reports and working papers for year-end audit
• Identifies issues/discrepancies that differ from policy and procedure and refers them to the manager with recommendations for appropriate solutions

QUALIFICATIONS

Education, Training & Experience

• Bachelor’s Degree in business administration or and accounting
• Minimum three (3) year job related accounting experience
• Strong knowledge of accounting principles and practices
• Experience with accounting software, preferably Microsoft Dynamics GP
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and meet deadlines
• Willingness to learn and adapt to new technologies and processes
• Familiarity with GAAP principles as related to the role
• Experience in accounting and data controls
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

All applications will be reviewed; however, only those selected for an interview will be contacted.