Finance & Administration Officer

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Our Mission Statement: The purpose of The St. Lawrence Parks Commission is to generate lasting visitor growth, drive economic prosperity, and build community partnerships in Eastern Ontario. It is a revenue-generating tourism business offering customer-focused entertaining and educational experiences that maximize its natural, leisure, and heritage assets.

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How we support diversity, inclusion and accessibility

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

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About the job

You will:

• oversee the daily functioning of Upper Canada Village's business responsibilities and operations including financial planning, coordination of
operating and capital budgets, statistical support and analysis, coordination of specific retail components as well as youth summer camps and rental
properties.
• Coordinate, monitor, and analyze for the Business Unit a combined operational and capital budget in excess of $10M;
• review and evaluate financial performance and create and assess in-year forecasts and allocation strategies;
• analyze business unit performance including monthly monitoring and updating of capital and operating budgets;
• prepare business cases, update project statuses, communicate information to internal clients using appropriate terminology, and advise project leads
on case status;
• record all operating revenue, salaries, and expenses calendarized into months by budget code.
• analyze monthly operating budget reports to identify issues if present and provide comprehensive advice to supervisors, managers, and directors
and to create and provide activity reports to the Ministry
• Provide statistical analysis through financial reporting of retail, sales, revenue and attendance, and budget using automated Point of Sale systems
• prepare detailed financial records of retail sales and admission revenues and ensure accurate records are maintained;
• input requisition, acquisition, and inventory into the retail information system including pricing lists, vendors list; ensure information is entered into
retail and admission systems accurately
• verify accuracy and reception of saleable invoices and Village retail product invoices accordance to government policies and processing through
accounts payable within proper time frames;
• solve problems and maintain the retail system's accuracy to enable proper communication and inventory control
• manage and coordinate over 200 yearly bookings for multiple rental properties totalling over $40,000 worth of sales including guest lists, scheduling
staff, maintaining stock levels, and managing, leading and implementing rental property related capital projects;
• request and coordinate hundreds of supply orders yearly in support of interpretive programming as well as numerous repairs to building and site
components;
• process over 400 applications for youth summer camps as well as assisting with the coordination and completion of the selection process;
• create a variety of reports, business cases and presentations as required
• serve as project lead on various projects as assigned by Director of Historic Sites and Manager of Upper Canada Village
• establish in collaboration with the various departments, work priorities and assignments for three maintenance unit positions for capital projects and
ensuring that projects meet time-lines and budget objectives
• work in compliance with the Occupational Safety and Health Act, its regulations and the Employer's occupational safety and health policies
• Embody the SLPC's equity, diversity and inclusion principles while interacting with staff and guests.

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What you bring to the team

KNOWLEDGE AND EXPERIENCE:

You have:
• knowledge of the practical implementation and intent of complex financial policies, procedures, regulations, and objectives to
create and analyze budgets, business cases, and detailed financial documents.
• The ability to acquire knowledge of branch's programs, activities, mandate, and related business units to respond to highly
involved inquiries about funding allocation and status, budget implementation, and project coordination.
• knowledge of retail sales and admissions, specialized terminology pertaining to the program to accurately prepare
correspondence, reports, and presentations.
• knowledge of purchasing and accounts payable procedures to requisition saleable products and submit invoices for
processing.
• knowledge of involved mathematical functions to recognize errors and to prepare sales, inventory, budget control, and
statistical reports.
• knowledge of the Occupational Health and Safety Act, principles related to safe work practices, Workplace Discrimination and Harassment Prevention and Workplace Violence Prevention policies.

COMMUNICATION SKILLS:

• advanced verbal and written skills to interpret and advise on very involved budget planning and allocation
• requires written communication skills to create non-routine analytical reports for presentation to the Senior Leadership
Team
• oral skills, diplomacy, and courtesy when communicating with team members and questions from visitors, contractors or
youth camp participants; to discuss information system problems with network support technicians
• interpersonal skills and tact to deal with client groups, vendors, and the general public

COMPUTER & TECHINICAL SKILLS:

You Have:
• knowledge of specialized computer software and programs related to financial analysis, budget tracking and point of
sale systems as well as a variety of office software programs
• knowledge of the operation of office equipment such as photocopier and facsimile to photocopy material and transmit correspondence.
• The ability to use fully programmable word processing and touch typing to perform regular duties

JUDGMENT, ORGANIZATIONAL AND ANALYTICAL SKILLS:

You have:
• The ability to prioritize, coordinate, and organize own work with others in a high pressure and often time-sensitive
environment
• The ability to continually re-evaluate the needs and priorities of the projects and positions under your leadership to ensure
that deadlines are met and that financial obligations are respected, reassigning tasks and schedules as necessary
• The ability to organize and prioritize own diversified workload to ensure that assignments are completed within established
time frames and deadlines, interspersed with demands for services such as typing/word processing and handling urgent
requests;

LEADERSHIP & PROJECT MANAGEMENT SKILLS:

You have:
• knowledge of project management functions and advanced administrative/office procedures and guidelines to provide
coordination of capital projects, inventory control and youth summer camp administration;
• the ability to provide group leadership to staff in the realization of capital projects and financial distribution

WHY WORK FOR THE ST. LAWRENCE PARKS COMMISSION?

• Belong to one of the largest employers in Ontario, the Ontario Public Service, and open the door to a diverse range of career opportunities throughout the province
• Supportive team environment
• Staff discounts
• Employee and Family Assistance Program (EFAP)
• Excellent pension and benefit plans

HOW TO APPLY:

1. Please apply online
2. Your cover letter and resume combined should not exceed five (5) pages.
3. Customize your cover letter and resume to the qualifications listed above. Using concrete examples, you must show
how you demonstrated the requirements for this job.
4. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
5. Every external candidate must identify their prior employment in the Ontario Public Service including positions, dates of
employment and any re-employment restrictions.

REMEMBER:THE DEADLINE TO APPLY IS 11:59 PM ON MONDAY, FEBRUARY 24, 2025.
WE THANK ALL CANDIDATES FOR APPLYING, BUT ONLY THOSE SELECTED FOR FURTHER SCREENING OR AN INTERVIEW WILL BE CONTACTED.


Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

The St. Lawrence Parks Commission is committed to employment equity. We welcome applications from people with disabilities, Indigenous, Black and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. The St. Lawrence Parks Commission is also committed to an inclusive, barrier-free selection process. We will make appropriate accommodations throughout the recruitment and selection process for applicants with disabilities. To obtain a copy of this posting in an alternative format or to request any accommodation please contact us directly through Human Resources at 1-800-437-2233, ext. 1401. Information received relating to accommodation requests will be addressed confidentially.

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section " Langue du ou des postes " en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us.