Financial Coordinator, Collaborative Planning & Projects

October 15 2024
Industries Public administration
Categories Financial Analysis,
Ottawa, ON • Full time

Requisition ID: 15014 
Department: Community & Social Services Dept. 
Service: Housing & Homelessness Services 
Employment Type: 1 Full Time Temporary Position (Up to 2 Years) 
Work Hours: 35 hours per week
Affiliation: CIPP 
Salary Information: $83,851.04 - $102,027.38  annually (2024 rates of pay)
Location: 100 Constellation, Nepean  
City: Ottawa, ON
Job Category: Community and Social Services 
Application Close: 29/10/2024

JOB SUMMARY

The Collaborative Planning & Projects team works collaboratively with all teams across Housing & Homelessness Services and other City departments to encourage integration, engagement, and alignment. The team leads and supports various projects, initiatives, and monitoring activities related to the City’s 10-Year Housing & Homelessness Strategic Plan.

You are responsible for facilitating the implementation of financial policies, procedures and best practices related to housing & homelessness projects & programs. You: monitor financial performance and compliance with financial and service level guidelines and procedures; perform financial audits/reviews;liaise with community partners, auditors and other government agencies; conduct business case consolidation and portfolio analysis; prepare Capital and Operating Budgets; administer and monitor financial reporting requirements and related systems capabilities; improve internal controls; and provide input regarding upgrades/modifications to existing systems to meet evolving needs.

You also coordinate the activities of assigned staff, and provide day-to-day financial management support to program coordinators, city management and staff.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business, Commerce, or a related field with demonstrated abilities in financial management

Minimum of 5 years of progressively responsible experience in financial analysis, budgets or accounting

Experience in administering financial component of social housing programs

2-3 years of supervisory experience is an asset

CERTIFICATIONS AND LICENCES

Chartered Professional Accountant (CPA) current with CPA Ontario

KNOWLEDGE

  • City of Ottawa organization, financial policies and procedures (i.e. Corporate Policy Manual)
  • Generally accepted accounting and auditing standards
  • Housing policy guidelines and relevant legislation, e.g. Housing Services Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
  • Understanding of legislated funding rules applicable to various Social Housing programs
  • Current Social Housing Issues
  • Knowledge of the Social Housing providers’ business line(s)/client base, operational priorities and direction
  • Housing and Homelessness Service's inter-relationship with the City in order to participate in operating and capital budgets/works, contracting, financial analyses and reporting activities;
  • Understanding of corporate information management systems including financial budgeting, tracking, accounting and reporting; SAP-HR; SHAMIS; departmental project, assets, and maintenance management systems and their interfaces internal financial controls and processes;
  • Contracting processes
  • Funding programs available to the City from other levels of government
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers

COMPETENCIES, SKILLS AND ABILITIES

  • Able to work independently, with minimum supervision, and collaboratively with all staff as part of a team
  • Provide functional supervision to other assigned employees, schedule and coordinate work activities and provide instructions/guidance
  • Analyze financial statements and Annual Information Returns
  • Establish and maintain positive working relationships with housing providers and auditors
  • Provide advice, guidance, direction and effective leadership
  • Interpret relevant legislation and policies
  • Write clearly, concisely and accurately
  • Communicate effectively with others, clarifying ideas and ensuring they are understood
  • Counsel and resolve problems/issues
  • Conduct financial compliance audits/reviews
  • Respond to multiple and often conflicting requests from staff and clients, including providing on-the-spot reports and explanations to management in preparation for urgent/ad hoc meetings;
  • Identify financial tracking reporting requirements and provide user input to systems enhancements, as required;
  • Use corporate financial systems (SAP, SHAMIS) and a variety of software applications (spreadsheets, databases, word processing, etc).
  • Attention to detail;
  • Excellent time management, organizational and interpersonal skills;
  • Flexible and adaptable to change;
  • Possess strong client service capabilities;
  • Able to demonstrate tact and diplomacy;
  • Able to exercise discretion and confidentiality.

WHAT YOU NEED TO KNOW

  • Language Requirement: English oral, reading, writing
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

Apply now!

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