Summer Public Affairs Officer

THIS IS A TEMPORARY FULL TIME ROLE - 8 WEEKS

Position Overview

As part of FMB's Public Affairs team, the Summer Public Affairs Officer will support one or more areas in Events, Communications or Government Relations.

Accountabilities

Events

• Supports the coordination of events including conferences, seminars, dinners, and training sessions;
• Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy;
• May be asked to source venues and obtain quotes,
• May be asked to assist liaising with caterers, exhibitors, delegates, and speakers;
• Maintains detailed and accurate event files such as exhibitor databases, contract, and financial information;
• Supports the co-ordination of materials and delivery of materials to events;
• Collaborates with other staff to help develop promotional materials for the event;
• Delivers excellent client service throughout the client or potential client experience.
• Provides administrative support to other members of event planning staff.

Communications

• Supports the gathering, research, and preparation of corporate communications materials;
• Maintains calendars and media lists;
• Assists in organizing and execution of campaigns; Participates in brainstorming and planning sessions;
• Assist in tracking media coverage or Public Relations metrics;
• Builds and maintains strong relations with FMB Business lines;
• Strong understanding of our audience; ability to utilize key demographics to target communications efforts;
• Keeps aware of external partners/business environment and industry news;
• Supports preparation of marketing materials including presentation kits, direct mail, print and web advertising, newsletters, articles, blogs, e-mail campaigns, and internal marketing messages;
• Provides support maintaining FMB's social media channels, including content development monitoring, issues management, scheduling and analytics;
• Undertakes general administrative and clerical duties.

Government Relations

• Supports the Public Affairs team in FMB's engagement with governments and politicians;
• Assists in monitoring, analyzing, and curating media for sector issues and matters relating to FMB and its relationship with government.
• Monitors news media and government sources for potential changes in regulatory and legislative areas to ensure that FMB reacts effectively to impacts on its operations;
• Assists in cultivating cultural awareness initiatives to strengthen relationships between First Nations organizations, government officials, and key stakeholders
• Works collaboratively with internal and external partners, to support a substantial calendar of government and government-related events.
• May be asked to support organizing and coordinating meetings, presentations and special events;
• Prepares reports and presentations;
• Undertakes general administrative and clerical duties.

Qualifications

• Must be aged 15 - 30 years to participate in the Canada Summer Jobs program;
• Must be a permanent resident of Canada, a Canadian Citizens or legally permitted and protected under the Immigration and Refugee protection during the period of employment;
• Understanding of public affairs in an area of Events, Communications or Government Relations;
• Willingness to follow industry trends and current methods;
• Experience working with Indigenous Governments, organizations and communities considered a strong asset;
• Strong communicator with a strong command of written and spoken English; French language skills considered an asset;
• Well-organized, with the ability to work within deadlines; analytical mind with attention to detail;
• Effective working skills in Microsoft Suite.

Work Conditions

• This position is based in Ottawa, Ontario. Hybrid work may be considered.

What We Offer

• $25 per hour
• Flexible 35-hour work week
• Supportive work environment with work-life balance
• Hybrid work arrangements
• Professional development & career growth opportunities
• Enriching and meaningful work with a passionate and dedicated team

FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent will be given preference.