Business Manager & Executive Assistant

WHAT IS THE OPPORTUNITY?
In this role, you will provide administrative assistance and business management support to the VP of Digital Initiatives and VP of Strategic Initiatives

WHAT WILL YOU DO?

Administrative:

• Act as the key contact for the leadership that you will be supporting.

• Manage and maintain calendars, and coordinates meetings, conferences, and travel arrangements

• Monitor inboxes to help manage meeting proposals, action items and address and delegate inquiries.

• Organize meetings, video and in-person meetings (book meeting location and equipment resources).

• As required, follow up on any agenda items, minutes or deliverables including coordination with other stakeholders across WM to deliver materials in a timely manner.

• Process monthly expense reports and maintain Vacation Schedule and up-to-date records and their direct reports within Workday

• Facilitate and support operational aspects, such as; asset and inventory management, onboarding support for new hires and transfers and onboarding of vendors as needed

Business Management:

• Support business management reporting; prepare presentation materials, reports and meeting agendas, as required. Ensure relevant information is accessible, assembled and prepared

• Coordinate agendas for business planning sessions, staff meetings, management meetings, and one-on-one's; agenda minutes and supporting materials

• Support the VPs in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect-with-leadership opportunities)

• Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies)

WHAT DO YOU NEED TO SUCCEED?
MUST HAVE:

• 5+ years' experience in executive administration/chief of staff experience, providing support to leadership or relevant experience

• Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization

• Ability to thrive in a collaborative environment with a strong capability to prioritize activities.

• Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements

• Ability to work efficiently and accurately with minimal supervision

• Highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks

• Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills

• Solid knowledge of relevant policies and procedures (e.g. Workday, vacation and absence management; expense guidelines; travel policy; CRE)

WHAT'S IN IT FOR YOU?
We thrive on the challenge to be our best, progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference in our communities, and achieving mutual success.

• Ability to make a difference and lasting impact

• Leaders who support your development through coaching and managing opportunities

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

Job Skills

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