Business Officer

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The University of Toronto and the Faculty of Arts & Science is building capacity in statistical and data science in response to the rapid increase of data-intensiveresearch in most academic disciplines. On July 1, 2019, CANSSI Ontario at UofT was established with the dual role to further strengthen the University's activities in statistical and data science and to host CANSSI Ontario: the Ontario Regional Centre of the Canadian Statistical Sciences Institute (CANSSI).


Your opportunity:

Reporting to the Director, the Business Officer is responsible for overseeing the department's business and financial administration, including budgeting and payroll management of operational, restricted and trust accounts, and endowment annual income disbursements, as well as accounts held in multiple units across the University. The position will also be responsible forpurchasing and procurement activities, account administration as well as administering facilities and equipment and personnel access and usage of facilities.

Your responsibilities will include:

• Forecasting,planning and monitoring multiple complex budgets
• Making recommendations on budget allocations involving multiple sources of revenue and/or recoveries
• Analyzing financial trends and preparing analytical reports and forecasts for managementdecision making
• Planning and overseeing short and long range activities that support financial administration
• Reconciling accounts
• Developing and revising business methods that support administrative workflow and objectives
• Planning and overseeing short and long range activities that support financial administration
• Processing payroll

Essential Qualifications:

• Bachelor's degree in accounting, financial management, commerce or related disciplines, or an acceptable equivalent combination of education and experience.
• Minimum five (5) years of recent and related experience in accounting and financial administration, preferably in a post-secondary or research-intensive institution.
• Experience administering a complex work unit with financial management experience including overseeing, planning and preparing complex operating budgets and research grants; forecasting, managing, and analyzing budgets and statistical information; reporting, monitoring and reconciling financial activity and payroll distribution, including preparing financial statements.
• Experience overseeing administrative operations including financial management, purchasing, human resources administration, and processing financial and payroll transactions.
• Experience maintaining financial and personnel records in line with the University's financial/payroll and HR policies, or other similar policies.
• Knowledge of theUniversity's research services and financial/payroll policies or other similar policies.
• Experience working with procurement services, and negotiating terms and drafting contracts with external contractors and vendors. Experience supervising administrative staff.
• Experience planning and organizing meetings and special events.
• Advanced skills working in FIS and HRIS, or similar administrative systems.
• Demonstrated advanced skills in Microsoft Office (e.g. Word, Excel, Access, PowerPoint, and Outlook) and databases.
• Advanced skills with online video/audio conferencing applications (e.g. Zoom, Microsoft Teams).
• Excellent organizational, planning, and time-management skills, with ability to adapt to changing priorities.
• Aptitude for numbers and analyses, be able to multi-task, and has solid problem-solving skills.
• Excellent interpersonal, verbal and written communication skills.
• Demonstrated initiative, tact, and sound judgementin the handling of sensitive and confidential matters.

Assets (Nonessential):

• Accounting designation is asset

To be successful in this role you will be:

• Accountable
• Communicator
• Meticulous
• Problem solver
• Self-directed
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 03/18/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Part-Time 60FTE/ 21.75 hours/week
Pay Scale Group & Hiring Zone:
USW Pay Band 14 -- $90,056. with an annual step progression to a maximum of $115,169. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

60 FTE Prorated: USW Pay Band 14 -- $54,033.60. with an annual step progression to a maximum of $69,101.40. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.