Executive Assistant, Employee Relations

What is the opportunity?

As Executive Assistant, Employee Relations, you will play a critical role by providing direct support to the Vice President Employee Relations Canada and Vice President Employee Relations Governance. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the VPs, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials.

What will you do?

• Calendar management including prioritizing scheduling and managing conflicts. Also provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)
• Execution of high quality correspondence, document and reports, giving attention to detail (letters, briefing notes, announcements) ; proactively seek opportunities to provide additional value added service to ensure all established deadlines/commitments are met
• Prepare presentation materials and agendas for meetings. Ensure relevant information is assembled and prepared for meetings.
• Set up and coordinate planning sessions, staff meetings and events, management team meetings and one-on-one's with direct reports. As required, follow up on any agenda items or deliverables including co-ordination with facilitator and presenters to deliver the materials in a timely manner
• As the VP's delegate for email and phone mail during absences, handle and forward issues, and prioritize for action upon their return
• Prepares expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval

What do you need to succeed?

Must have

• 5+ years working with C-Level or Senior Executives (Vice President & above)
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook
• Excellent verbal and written communication skills
• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude, and discretion in dealing with confidential matters
• Outstanding time management and proven ability to pivot/adjust to changing priorities in a fast-paced environment
• Ability to prioritize high volume; competing priorities for multiple stakeholders and in turn deliver balance of advice and counsel with strong execution capabilities.

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative

Job Skills

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