Executive Assistant

The Opportunity

Are you looking for a caring, collaborative, values-driven workplace with inspiring teammates and leaders? Do you have the ambition and desire to be the best and thrive at the most impactful global insurance provider in the world? Look no further than Zurich Canada.

Zurich Canada is currently looking for an experienced Executive Assistant to provide operational and administrative support to our Head of Customer Management and other executive team members as assigned. In this role you will support and interact with senior leadership, other team members and administrative professionals on complex scheduling/project management and information requests. You will be responsible for providing support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as be responsible for a wide range of administrative support that enhances the efficiency of the Executive and team. The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs.

This is a unique opportunity to build your knowledge and experience for the future in a supportive environment where your voice matters.

This is a hybrid work opportunity.

What you will do

• Provides confidential support to assigned executives, including maintenance of calendars, preparation of agenda and documents for meetings, speaking engagements and presentations and coordinating the preparation of and/or compilation of background materials.
• Manages relationships with a wide variety of internal and external stakeholders to provide general information and answer questions related to various functions of line of business.
• Reviews, analyzes and creates business reports.
• Organizes travel and ensures all aspects of domestic/international travel work seamlessly from start to finish.
• Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
• Transcribes/drafts correspondence and prepares documents for signature.
• Effectively manages Executive's requests and correspondence with a high level of professionalism, accuracy, and confidentiality.
• Prepares and distributes internal communications to staff regarding important memorandums, upcoming events or general updates.
• Assists with the creation and preparation of slides, proposals, onboarding decks, including proofreading and copying/binding.
• Performs additional duties as assigned.
• Responsibilities may occasionally need to be carried out outside of regular working hours and/or on weekends.
• Leading and participating in a variety of projects including event planning and coordination.
  

Job Qualifications - What you bring to the table

• High School Diploma or Equivalent and 5 or more years of experience in the administrative area OR College Diploma and 3 or more years of experience in the Administrative area.
• Minimum of 5 years' experience as an Executive Assistant in a highly demanding work environment. Prior experience working in a multinational organization is an asset.
• Strong organizational and time management skills with the ability to plan, organize, and schedule work effectively, managing competing priorities to meet deadlines. Strong attention to detail and accuracy.
• Excellent verbal and written communication skills, with the ability to relay and clarify information tailored to specific situations and audiences.
• Strong interpersonal skills and political acuity to build relationships with a range of stakeholders and proactively identify issues for executive discussion and consultation.
• Ability to handle sensitive and confidential information with discretion, maintaining a professional demeanour and interacting effectively with individuals at all levels of the organization.
• Ability to work independently, take initiative, and anticipate the needs of the executive.
• Flexibility and adaptability to changing priorities and demands.
• Proficient in using productivity tools such as Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Bilingual (English and French) is an asset.
  

Our Culture

• At Zurich, we are proud of our culture. We are passionate about Diversity, Inclusion, Equity and Belonging (DIEB). We want you to bring your whole self to work, and we want our employees to be reflective of the communities in which we live and work. Our DIEB initiatives are creating an environment where everyone feels welcome.
• We have a collaborative culture where diversity of thought is valued. We value your input and strive to give our employees the tools they need to make an impact.
• We care about our employees' well-being and offer a comprehensive health/benefits plan with varying levels of coverage to suit your specific needs and a competitive total compensation package.
• We understand how important it is to rest, recharge and do the things you love. At Zurich, all employees receive a minimum of four weeks of vacation per year to do just that.
• We also understand that employees require time off for personal reasons. Maybe you have an appointment during a workday, a cultural or religious holiday you would like to observe, or you need time off to focus on your mental health. Zurich employees receive four personal days per year to be used at their discretion.
• We are committed to continuous improvement, and offer access to a comprehensive range of training and development opportunities.
• We care about our communities. Our communities are where our customers, people, and shareholders live and work. While we can be proud of the contribution to society Zurich makes through our core business of insurance, we must also give back to our communities through our talent, time and resources.
• We have won numerous awards for our workplace culture. We are proud to be one of Greater Toronto's Top Employers and to have received Insurance Business Canada's 5-Star Diversity, Equity and Inclusion Award.
  

Make a difference. Be challenged. Be inspired. Be supported. Love what you do. Work for us.

About Us

Zurich Canada is part of the Zurich Insurance Group, a multi-line insurer with approximately 55,000 employees worldwide serving customers in global and local markets. Zurich Canada has been a leading insurance provider serving mid-sized and large companies, including multinational corporations, in the Canadian commercial market for 100 years. With over 500 employees in offices across the country, Zurich offers the global strength of a top insurance provider combined with in-depth knowledge of industries and local markets. Zurich Canada aspires to be risk management professionals' first choice as their premier partner to help meet the risk challenges of today and tomorrow. Read more at www.zurichcanada.com.