Payroll Specialist - 1 year Contract

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

We are looking for a dynamic, customer focused payroll specialist to administer end to end payroll for our 1600+ employees and support HR Operations across TMX Group. This role is a key player within our HR Operations team and works closely with departments across the organization including finance, audit and our operational business units to ensure accuracy and streamline operations with a client-centric focus.

Working collaboratively with our partners, it is instrumental in providing consultation and guidance to pay employees accurately and timely as our workforce continues to evolve. You will be equipped to develop subject matter expertise on payroll capabilities within our HRIS, Workday, providing recommendations on ways to leverage technology and promote best practices to reduce costs and streamline efficiencies throughout the payroll cycle. In addition, you will have the opportunity to optimize the benefit administration processes.

Key Accountabilities:

Payroll (80%)

• Process semi-monthly pay for salaried and hourly employees within our HRIS, Workday

• Process pay adjustments for terminations, leaves (i.e. parental top up), stock option exercise and RSU/PSU payouts, hourly to salaried conversions

• Ensure accuracy of ROE's for processing by third party

• Work with third party providers in the US and UK to ensure payroll changes (new hires, terminations, adjustments) are accurately reflected

• Assist Finance with balancing payroll accounts to the GL

• Year end processing of T4's and Releve l's, Quebec taxable benefits and Pension adjustments as well as ongoing proofing and balancing

• Proofing and balancing payroll register against CRA and Revenue Quebec tax accounts

• Prepares government required remittances and reports (e.g. EHT, CSST, BC Health etc.)

• Provide consulting and advice on complex matters requiring extensive knowledge of payroll policies, procedures and federal & provincial legislation(s)

• Support internal and external auditors and outside government agencies as the need arises

• Provide communication to employees regarding payroll policies, procedures, updates, and deadlines

• Collaborate with the team to exchange ideas and strategize to continuously improve the processes

• Assist on special projects as needed

HR Operations (20%)

• Lead all aspects of the DC pension contributions to ensure federal maximums are not exceeded

• Manage the flow of required information from payroll to our equity plan management vendor, Shareworks

• Monitor payroll integration file errors from Sun Life & Shareworks to ensure DC Pension & Employee Share Purchase Plan contributions are reflected accurately

• Provide Ad Hoc reporting to Finance for tax filings and budget projections

• Find opportunities to streamline benefit administration through technology

• Assist on special projects as needed

Must haves:

• Postsecondary education in business or accounting is preferred, with relevant work experience

• 5 years of full cycle payroll administration experience within a mid-large size organization (1,000+ employees in multiple locations)

• Working experience processing payroll with an automated payroll system (Workday, Cloudpay, Deel, etc.)

• Outstanding organizational skills and very detail oriented

• Proficient in Excel; including pivot tables, v-lookups, and other data organization functions

• Excellent verbal and written communication skills

Nice to haves:

• PCP/CPM designation or equivalent

• Bilingual (French) will be an asset

Note: Hybrid role, 2 days in the Toronto Office

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.