Stock Transfer Administrator, Data Entry & Mail (12-month Contract)

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

Reporting to the Supervisor, Stock Transfer Operations, the Stock Transfer Administrator, Data Entry & Mail is responsible for performing day-to-day data entry work using system software; entering, updating, verifying data, processing of outgoing securities via various mailing methods in strict accordance of our mail insurance guidelines and ensuring accuracy and confidentiality of information recorded. This individual is also responsible for receiving incoming mail, maintaining the debit filing room and various administrative duties within the TSX Trust operations group.

This role is an in office position (5days/week) in our Toronto office.

Key Accountabilities:

• Timely processing of all batches by reviewing data inputted for deficiencies; resolving discrepancies by using standard procedures of returning incomplete documents to individuals for resolution

• Processing and reviewing of securities mailing that need to be mailed out in accordance with TSX Trust mail insurance policies and procedures

• Receiving and scanning of incoming mail to be batched by the Stock Transfer team

• Loading of manual records to our registrar system

• Daily maintenance and filing of the debit wrap room

• Completion of batches on system software

• Scanning and filing of signed batch tickets

• Assisting in the balancing of presenter fee invoices received from presenters

Must Have(s):

• Ability to prioritize, multi-task, and meet strict deadlines

• Ability to analyze, problem-solve and work independently with minimal direction

• A solid understanding of the securities industry

• A willingness and ability to adapt to a changing environment and responsibilities

• Ability to coordinate and prioritize tasks effectively and communicate with peers and all levels of the company

• Must have a flexible schedule to work overtime as the need arises

• High attention to accuracy and detail

• Strong organizational, interpersonal, and communication skills

• Excellent digital literacy -Google Suite and MS Office Suite of products and other desktop applications

• Previous experience in an office environment

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.