Executive Assistant - Willowdale Asset Management

Your Impact at Willowdale Asset Management

As a key partner to the Chief Executive Officer and Chief Financial Officer, the Executive Assistant plays a critical role in providing high-level administrative and operational support to drive the success of the executive office. This position requires a resourceful and independent professional who can think quickly on their feet, manage competing priorities with confidence, and navigate a dynamic environment with discretion and sound judgment. The ideal candidate will excel in proactive problem-solving, executive calendar management, complex meeting coordination, and intricate domestic and international travel arrangements.

This role is located at our Willowdale Asset Management Head Office in Vaughan, ON.

What We Are Looking For

Your drive for excellence and entrepreneurial spirit will be cornerstones of your success. Here is what else we'd love to see:

• At least 3 years of experience providing administrative support.
• Post-secondary education in administration or related field.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Concur.
• Thrives in a fast-paced environment, effectively multitasking, prioritizing, and adapting to changing needs with minimal direction.
• Strong communicator with excellent interpersonal skills, ensuring high levels of customer service and confidentiality.

The Willowdale Asset Management Experience:

Joining Willowdale Asset Management means joining a team that goes beyond expectations. Not only are we leaders in real estate investment performance, but we're also invested in your personal and professional growth. We offer a competitive compensation and benefits package designed to support your success, including:

• The opportunity to collaborate with other skilled and visionary professionals.

• Exclusive discounts through our Employee Home Ownership Program.
• Support for your wellbeing through our employer-paid benefits.
• Employer sponsored RRSP plans to help you invest in your future.

• Ongoing support for continuing education and opportunities for learning and development to help you grow your career.

• Organic Produce from our Community Supported Agriculture Program.

• Engaging social events throughout the year to celebrate our team.

• Recognition of achievements and milestones every step of the way.

• A company that values your time outside of work just as much as your time spent at work.

What You'll Be Doing Each Day

• Manage calendars in collaboration with other administrative staff, internally and externally, to coordinate scheduled meetings with internal and external clients.
• Prepare agendas, document meeting minutes as required, and ensure timely follow up on action items.
• Manage extensive travel arrangements, accommodations, and itineraries, as well as completing expense reports.
• Assist with document preparation, including formatting and editing presentations in PowerPoint.
• Handle highly sensitive and confidential matters relating to the daily activity of the organization.

Who We Are

At Willowdale Asset Management, we are committed to achieving excellence in real estate investment performance. We are experts at identifying value and potential that others may overlook, crafting tailored solutions for our clients. By leveraging our local insights and financial expertise, we drive capital performance with precision and purpose. Our entrepreneurial spirit not only fuels innovation but empowers every team member to think creatively and take initiative. We foster a collaborative environment where diverse perspectives and bold ideas thrive, ensuring that every voice is heard and valued.

Join us at Willowdale Asset Management and you will become part of a remarkable team where excellence is not just a goal—it's our standard. Together, we will redefine success in the real estate investment industry.

Willowdale Asset Management is an inclusive employer dedicated to building a diverse workforce. We are committed to providing accommodation throughout the recruitment and selection process for any qualified applications under the respective provincial human rights codes. Please advise a member of our team if you require an accommodation to ensure your accessibility needs are accommodated. Any information received relating to accommodation will be addressed confidentially.

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