Inventory Controller

Position Summary

This position assists in continuous improvement initiatives under the direction of the Supervisor, Fleet Stores while performing physical and clerical duties such as purchasing, receiving, storing and issuing supplies and maintaining computerized stock records

Key Duties & Responsibilities

• Ensures that the stock is adequate to service the requirements of clients by monitoring supply and with the use of system generated reports.
• Expedites receipt of back ordered material, completes delivery receipts and maintains parts manuals and books.
• Fills orders, sources suppliers and products, prepares purchase requisitions and obtains purchase order numbers to purchase stock and non-stock parts.
• Estimates stock needs that will satisfy daily requirements and will provide for seasonal fluctuations or program changes in the agencies served.
• Receives parts to stock or work order in a computerized environment using software including Oracle and M5 ASSETWORKS.
• Consults with supervisor on changes in inventory levels and procedures required to keep the stores operating in an efficient manner.
• Inspects goods received for damage before accepting delivery.
• Assists in taking periodic physical inventory counts and balances the results obtained against perpetual inventory records.
• Supplies detailed information and analysis for cost accounting purposes.
• Utilizes corporate software to effectively manage the operational needs of the area.
• Realizes cost savings opportunities through the implementation of a diagnostic and predictive approach to inventory issues.
• Assists in ensuring that section activities and projects are managed in accordance with the approved budgets and that variances are properly reported and approved.
• Approves requisitions, expenditures and other transactions within the limits of authority; takes necessary action to protect corporate assets against improper use, loss or waste.
• Maintains an effective working relationship with client groups to ensure service standards are adequate to meet program requirements.
• Assists supervisor in review and provides input into tenders, customer specifications and related documents.
• Follows all rules and regulations as set out in the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
• Performs related duties as required.

Key Qualifications

• Must possess Grade (12) twelve and courses towards Level II Purchasing Management Association of Canada (PMAC), or Supply Management Technician (SMT) or be working towards a Journeyperson Parts status.
• Four (4) to five (5) years experience in a stores & materials management environment are required.
• Thorough knowledge of the specifications for mechanical repair and maintenance of vehicles, heavy equipment, heavy truck, and other inventoried materials. Preference will be given to experience in a municipal setting.
• Thorough knowledge of the principles and practices involved in inventory management.
• Considerable knowledge of receiving, stocking, tagging and issuing supplies in a computerized stores operation.
• Ability to analyse/inquire and determine the parts required to accomplish objectives in all types of situations.
• Knowledge of the use of computer technology and systems and its application in the areas of inventory management, materials.
• Knowledge of the tendering practices utilized by the City of Regina.
• Knowledge of the general rules and regulations of the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
• Ability to establish and maintain effective working relationships.
• Able to effectively assist in preparation and presentation of complex proposals in an oral or written form.
• Ability to analyze information and situations, document findings and recommend required changes.
• Skill and ability to utilize a computer and various Corporate software programs such as Windows, Microsoft Word and Excel, Oracle and M5 ASSETWORKS and ability to enter information using basic keyboarding skills.
• Ability to perform physical labour, including heavy lifting.

Working/Other Conditions

• May be required to work varying shifts and rotating weekends.
• Must possess a valid driver's license.
• Must possess or be able to obtain certification as a forklift operator.
• Must possess or be able to obtain WHMIS certificate

Physical working conditions include:

• Working on surfaces such as concrete, asphalt and metal stairs
• Sitting and standing for extended periods
• Frequent upper body movement and reaching overhead/over shoulder level for extended periods
• Frequent carrying and lifting and static pulling and pushing of up to 50 pounds

Possible environmental conditions:

• Diesel exhaust fumes
• Dusty
• Soaps, chemicals
• Diesel & lubrication products