Records Management Analyst

The Records and Information Management (RIM) Analyst position focuses on the operational aspects of managing corporate records and information. Reporting to the Manager of Corporate Policy, Compliance & Information and collaborating closely with the Senior Information Analyst, this role is responsible for coordinating various RIM activities to ensure compliance, efficiency, and accessibility.

The RIM Analyst's key responsibilities include, but not limited to, coordinating offsite storage requests with external vendors, facilitating shredding services for expired records, and managing the Enterprise Information Management (EIM) inbox to address employee inquiries related to filing records, shredding services, RIM procedures, metadata requirements, and other EIM-related tasks. The RIM Analyst also plays a key role in creating training materials and serving as a valuable resource for projects within the EIM portfolio, providing expertise and support in RIM initiatives.

What will your growth opportunities look like in this role?

• You will have the opportunity to collaborate with various other teams within AFSC.
• You will support and take part in various projects where you will lead and educate on records management requirements and legislation. This will provide you with the opportunity of internal networking and expand your knowledge about AFSC and the Ag Industry.
• Build a network of supports throughout the GoA in relation to Records Management legislation and regulations.
• Being a part of the Records Management team you will have influence over policies, processes and annual planning.

What will you be responsible for?

• Provide support to the Enterprise Information Management Program by providing subject matter expertise, leadership and support to project teams as needed.
• Assisting in identifying project requirements and coordinating tasks to ensure project objectives are met within established timeframes.
• Developing training materials and resources to support ongoing education and awareness initiatives.
• Provide guidance on information management practices for paper, electronic and hybrid environments.
• As a subject matter expert you will ensure all records are stored appropriately and disposed of according to established retention schedules and disposal guidelines, in compliance with legal and regulatory requirements.
• Maintain and update all Record Management related policies, procedures and processes.
• Liaison between AFSC and the regulatory body associated with public records disposition and destruction

What are we looking for from you?

• As an individual who thrives working within a dynamic and diverse working environment you will be an excellent communicator with a drive for supporting the development of the team while maintaining a focus on excellent client experiences.
• A results focused and accountable individual that is organized and capable of managing multiple timelines and expectations.
• Ability to problem solve and work independently.
• Thorough knowledge of the retention and disposition scheduling process in the Government of Alberta and how that translates to Crown Agencies.
• Knowledge of other key Acts such as the Freedom of Information and Protection of Privacy Act, Alberta Public Agencies Governance Act, Financial Administration Act and the Government Organization Act.
• Thorough knowledge of the Government of Alberta's records management process, including role of the Alberta Records Management Committee, the Enterprise Information Branch in Service Alberta and related approval and decision-making processes.
• Experience working with Records Information Management and Microsoft Office Suite Systems.

What else is in it for you?

• Health, dental, and vision benefits on your first day of employment
• Health spending account
• Christmas closure
• PSPP contributions
• Generous vacation and special leave days
• Health and wellness initiatives

Qualifications:

• Preferred: Degree in Library and Information Studies or a related field of study
• Diploma in Records and Information or related field of study and two (2) years related experience.
• Related Certificate and three (3) years related experience.
• Asset to have a Records Management Certification.

Candidates may be considered based on a combination of relevant education and experience